Speaker Preparation

Information in this section of the handbook is for speakers specifically. These guidelines include instructions on how to prepare your presentation.

It is important that you read and understand these guidelines while preparing your presentation.

GRX26 is being held as a fully in-person conference. Therefore, all speakers are required to attend in-person to present their work.

Presentation - slide deck

Please ensure your presentation is prepared in the 16:9 ratio (wide screen).

DO NOT prepare your presentation in 4:3 ratio – this will not show properly for your presentation.

Note: If you have any disclosures related to your presentation – please ensure that you include a disclosure slide at the start of your presentation.

Presentation length

Please refer to your notification letter for your presentation length.

Presentation times will be strictly enforced by moderators/chairpersons.

PowerPoint files

All users of Mac (Apple) hardware need to ensure before they leave home that the files are compatible with PC hardware. It is expected that presenters will use Microsoft.

Other compatible software includes:

Office programs (Word, PowerPoint, Excel, Access, Outlook)
Windows media player
Quick time
WinZip
Adobe Acrobat
Flash Player

Please let us know immediately if you use a Mac (Apple) system.

Movies and sound files

If you have movies or sound files in the PowerPoint presentation please embed them and test that they work correctly in presentation mode.

To ensure a complete and effective presentation every time here’s what to do:

Create a folder for your presentation
Place or copy every file that is used in the presentation in this folder. This will include all pictures, movies, sounds or any files that are used in the presentation
Now re-create any links so that they access this presentation folder (insert, movies and sounds, from file). Remember to resave the presentation
Another advantage of this approach is that you have access to the original files such as video clips etc in the event of PowerPoint problems

Loading your presentation - MAIN PROGRAM

The speaker preparation room will be located in Meeting Room 12 (M12) on level two.

All speakers are required to pre-load their presentations at the speakers preparation room at least 3 hours prior to their session commencing.

This is to ensure that your presentation is loaded and working correctly.

All presentations will be networked to the presentation rooms; therefore, you need to ensure your presentation is loaded prior to your speaking time.

It will not be possible to use your own laptop or USB for your presentation.

Loading your presentation - TUE WORKSHOPS | INDUSTRY PROGRAM

As you are participating in the Tuesday Workshops | Industry program there is no requirement to load your presentation within the speaker preparation room.

Instead we ask that you load your presentation directly with the AV technician in your assigned session room.

It is not possible to use your own laptop or to load your presentation within your session room unless previously arranged.

Session information

Your presentation will be given live, in-person.

Questions from the audience will be moderated as per below depending on the type of session you are presenting within:

Plenary session
Questions from the audience will be collected by the APP and distributed verbally by the moderator/chairperson to the speakers/audience.

Concurrent session
Questions will asked verbally by audience members via standing microphones situated within the audience in the session room.

You are required to be available for the duration of your session and to participate in the live Q&A.

Within your session room there will be the following audio-visual items:

Lectern and microphone
Foldback monitor to view presenter notes
Clicker or mouse to advance slides
Speaker will have option of a headset microphone, handheld microphone or lectern microphone